Request and Confirm Letter

• ·         Requesting a Service

January 07, 2016

Butterfly Hotel

Cempaka Timur

Jakarta 13945

Dear Sir/Madam,

I tried reaching you on phone but could not connect. I am the Human Resources Development team of Google would like to book a conference hall in your hotel. We need to conduct a training session for the newly joined employees.

We are planning to run this event on 16th and 17th of February from 8 am to 1 pm. According to my estimations, I will need to be accommodated for at least a hundred people. We will need a big conference hall to accommodate our members and a smaller room next to conference hall.

We will need fifty round tables with nine chairs in each table, a microphone wireless, a projector and a good sound system in the conference hall. In the smaller room, we need five rectangular tables, five sofas, and a monitor.

We would also like the hotel to arrange for lunch. I would appreciate your faxing me the menu choices as soon as possible, but no later than Friday, February 8th.

We would like to know the projected costs for our two days event. You do not need to include the lunch catering costs at this time. Could you fax or e-mail me your cost projections by 30th? I will give you the final confirmation of our reservation by close of  business on the 30th.

I want to thank you for your help. Please feel free to reach me at 021-8794532 to decide on a face to face meeting in order to discuss everything in detail. Hope to get the venue for those dates and information regarding the terms and conditions.

Best Wishes

Adhitya Widyastuti

Human Resources Development Team

• ·         Confirming a Service

Butterfly Hotel

Cempaka Timur

Jakarta 13945

January 10, 2016

Ms. Adhitya Widyastuti

Human Resources Development Team

Google

Jakarta, 13867

Dear Ms. Adhit

Thank you for your January 07 letter expressing interest in Butterfly Hotel. This letter will confirm your plan to book a conference hall in our hotel.

We understand your company would like to reserve our conference facilities February 16 and 17. At least a hundred people will attend your meeting. Your will need a big conference hall and a smaller room next to conference hall.

As you requested, we will provide Fifty round tables with nine chairs in each table, a microphone wireless, and a projector in the conference hall, as well as a sound system. We understand that you are bringing your own computer. We need to know the computer’s model and operating system. Please provide us this information one week before the start of the conference.

In the smaller room, we will provide five rectangular tables, five sofas, and a monitor. Please let us know whether you want a small or long sofa. This request can be submitted one week before the conference.

We will provide a buffet lunch. The menu choices were faxed to you yesterday. Please tell us your menu selections one week before the conference.

As you requested, I faxed the projected cost yesterday. After you decide on required equipment and the type of lunch, we can finalize the cost estimate.

I appreciate having the opportunity to plan your meeting. We invited you to come to our hotel to look our facilities and face to face meeting in order to discuss everything in detail anytime you can.

Sincerely,

Serena Lean

Meeting Planner

Tugas 2 Bahasa Inggris Bisnis 1

Dialog 1 Membuat Perjanjian Rapat ( Making Appointment )

Nina    : Good Morning, PT. Makmur Jaya, this is Nina speaking, can I help you?

Dita     : Hello, could I speak Mr. Rahman , please ?

Nina    : Who’s calling ?

Dita     : My name is Alexa as secretary Mr. Toni from PT. Harapan Makmur,  would like to speak with Mr. Rahman as Director of PT. Makmur Jaya?

Nina    : I’m sorry, Mr Rahman weren’t in place, He was there on a business trip to Malaysia. Is there a message to be conveyed to him ?

Dita     : Yes, Mr. Toni, as leader we want to hold a meeting with Mr. Rahman to

      discuss cooperation matters concerning shopping centers in Yogyakarta

Nina    : Can tell in details the date, time and place of the meeting ?

Dita     : The meeting will be conducted on Thursday, November 10th, 2016 at 09.00 pm located at Siap Saji Restaurant Jl. Malioboro no.22, Yogyakarta.

Nina    : May I know the address and phone number of the PT. Harapan Makmur?

Dita     : Our office at Jl. Malioboro 5 Yogyakarta and contact telephone (021)81762639

Nina    : Okay, I will pass the message to Mr. Rahman, and for further
   confirmation, I’ll call back

Dita     : Okey, thank you

   Dialog 2 Dokumen Yang Dibawa Saat Rapat

Tina                 : Good afternoon, PT. Jaya Abadi, this is Tina speaking, can I help you ?

Cinthya           : Hello, could I speak to Lena, please ?

Tina                 : Who’s calling ?

Cinthya           : My name is Cinthya Ayunda

Tina                 : Could you please spell that, please ?

Cinthya           : Yes It’s C-I-N-T-H-Y-A

Tina                 : Okay hold on a sec I’ll transfer your call

Cinthya           : Thank you

...........................................................................................................................................

Lena                : Hello

Cinthya           : Is this Mrs. Lena?

Lena                : Yes, I’m Lena

Cinthya           : I would like to remind, for meeting today regarding the introduction of the product, please bring the proporsal as well as other planning documents, and is expected at 4 pm, you are already present in the meeting room

Lena                : Okay sir, I will come on time

Cinthya           : Okay, Thank You

Lena                : You’re welcome

 Dialog 3 Pembatalan Perjanjian ( Cancelling Appointment )

Secretary         : Good morning, PT. MAKMUR, can I help you ?

Lyla                 : Hello, could I speak to Mrs. Rina, please ?

Secretary         : who’s calling ?

Lyla                 : I’am Lyla director of PT. Mundur. Can I speak to Mrs. Rina, Director of PT Makmur ?

Secretary         :   Could you please spell that, please ?

Lyla                 : Yes, It's L-Y-L-A

Secretary         : Sorry Sir, Mrs. Rina was in a meeting. There is a message that I can say ? 

Lyla                 : Yes, please pass a message to Mrs. Rina if I can’t attend a meeting Thursday Tommorow, because  official duties to Jakarta is important and can’t be represented. I have held appointment with Mrs. Rina, please convey my apology to Mrs. Rina

Secretary         : Yes, Mrs. Lyla, I will convey the message to Mr Roni

Lyla                 : Thank you

BUSINESS LETTER

Subject : Letter of cooperation

To : Mr. Teguh

Jl. Penggilingan Raya

Jakarta

Dear Mr. Teguh

This email is to invite you to a meeting to discuss cooperation between the introduction of new products our company. This meeting will be held on 12 November 2016, in the hall building in our company, In Jl. Penggilingan, East Jakarta.

The reason for inviting you is to build in the cooperation that we have made and the sense of kinship between our companies together. The meeting will also discuss further about the steps we are going to do to advance our company together. This meeting will also be attended by all representatives of the branches of our company. 

The event starts from 09:00 pm and will end at 16:00 pm. It would be an honor for us if you and the whole manager of PT. Maju Mundur attend the event.

Yours sincerely

Tika

NAME : ADHITYA WIDYASTUTI

CLASS : 3EB37